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CLIFTON HAMPDEN LONGBOW SOCIETY
RULES OF THE CLUB.
Effective from 1st January 2011.
1. A “member”will have been formally invited to join CHLS by the club secretary, and his/her name entered on the club membership list, following the attendance of three shoots and the approval of the committee.
Shoot fees are currently £80 per annum, payable on 1st January. Existing members prior to 1st January 2011 have the additional option of paying £3 per shoot. Those choosing the £3 a shoot option will be required to attend 27 shoots in a season before being eligible for club subsidies. Participants arriving after the start of an event will be expected to pay the shoot fee if he/she wishes to participate. Day members will pay a shoot fee of £5, whether that be on a Wednesday or a Sunday. A day member may shoot with the club if invited by a full member. After attending three shoots, full membership may be offered, subject to committee agreement and full membership availability. Also at this point, a day member would be expected to purchase his/her own bow and equipment. In order to limit numbers and to make guest slots available to all members, a day member will not attend consecutive Sunday shoots. However, when possible, ie in the summer months, he or she will be encouraged to attend the Wednesday shoots, where there is no consecutive shoot limitation.
2. Club equipment will be available for day member use. The inviting full member should ensure that club equipment is booked for their guest in advance of the day the day member attends. Equipment provision will be on a first come, first served basis.
3. A shoot will qualify for club scores and averages provided that a minimum of two club members are present
Only Sunday morning shoots, Wednesday evening shoots, or a day replacing a Sunday shoot due to bad weather will be considered club events other than designated practice shoots with prior consent of the committee acting with consideration toward the landowner and representatives thereof.
4. No shoots will take place at either of the two club sites except as club events, or designated practice sessions in line with above.
5. A prominent warning notice should be displayed at any potential point of public entry to the shooting ground prior to commencement of activities.
6. The field Captain or a deputy/deputies nominated by him/her will be present at all club events. The field captain will be fully endorsed by the other members present and his/her decision will be final. Mainstream archery association advice is that there be sufficient officers of the club present at a shoot to reflect the total number of archers present, therefore additional club members with sufficient experience may need to be nominated by the shoot Captain in the event of a large attendance.
7.The shooting discipline of CHLS is fixed mark and arrows will be loosed only at the appropriate fixed mark flag. Arrows will not be loosed at any other time or in any other direction. The field captain will ensure that a straight line is kept when shooting and that shooting does not re commence until scoring on the previous flag is completed. The field captain will establish that shooting to a given flag is completed before participants walk forward to the scoring flag.
8.Only longbows as defined by I.L.A.A. will be used in club events. This definition refers to bow dimensions. Bows will be constructed from wood and may be of up to six laminations. Bamboo is now officially classified as a legitimate bow material and will be permissible. There will be no upper limit regarding bow draw weight although the archer should be aware of the range of heavy bows in regard to overshoot. The field Captain may , at his/her discretion, limit bow weight on certain directions of shot effected by wind conditions. There will be an adequate clear backdrop/overshoot for each flag,
9.Arrows may be of any length or shape provided they are made of wood. Fletchings may be of any size but fletching colour must be as agreed to be that member`s colours. Fletchings will be natural feather only. No plastic or similar materials permitted. Experimental arrows may be tested during club shoots provided that the arrow/arrows are nominated as non scoring prior to loosing on any given flag. All arrows shot on a scoring shoot will have piles no more than 1/8”wider than the arrow shaft diameter and be no longer than 2”. The exception to this rule will be where a member wishes to test arrows in the historic/ experimental context where provision is made for such an exercise either side of a club shoot , under the control of the shoot captain and with the approval of the committee. In events requiring that archers use Military or Standard arrows, these will comply with the dimensions laid down by ILAA. These will usually be away events.
10. The field captain and members present will remain vigilant as to possible members of the public coming into the shooting line and a call to cease shooting given as soon as possible. Any shooting participant shall have the right to call fast. Shooting must not continue until that person/ persons is/are completely out of the shooting line and the field captain calls for shooting to continue.
11. Members using bows of 40lbs draw weight or less may go forward at the discretion of the field Captain when shooting the longer flags. This is not only to give the low bow weights a fairer chance but to avoid arrows falling short into the trees at the European school, where arrows later falling out of trees onto the pitches during school time could lead to severe consequences. Big bows shoot first then all archers then move forward ten or twenty yards.
12. Only the appointed scorer will enter the scoring area, i.e, within 12 feet of the relevant flag. The scorer`s decision is final except that the scorer may call for a second opinion if he considers it necessary. Members should assist the scorer eg in holding his/her bow and receiving scored arrows as they are removed by the scorer.
13. A member breaking another member's arrows will offer that member compensation to the amount of £5.
14. Two handicap trophies are shot for each season, these being The Robert Wallis memorial trophy and the Crecy trophy. Also shot for during the season is the Agincourt trophy, which is for archery excellence, and awarded to the highest scoring archer on the day. These trophy shoots are in June, August and October respectively. A member should have attended five shoots in that year to qualify for scoring in the two handicap events . Non qualifying members may still shoot but will not be entered for trophies. All members are eligible to shoot for the Agincourt trophy, irrespective of number of shoots attended. A running handicap adjusted each third of season will run alongside normal shoot scores. A trophy will be presented at the year end calculated on members` best ten handicapped scores.
15. To qualify for end of season averages/ high score trophy, a member should have attended ten scoring shoots in that season. These averages will be calculated at the end of the season on the basis of each member`s best ten scores through the season. A trophy will also be presented for the highest individual score during the season. Again, the member would have to attend ten shoots in that season.
16. The Improvers trophy will be awarded at the end of the year, based on the improvement percentage between the current year and the previous year. In order to qualify, members should have attended ten shoots in the previous and current year.
17. There are three trophies to be competed for on Wednesday evening shoots in the summer. One for highest score for the season, one for second place and one for third place.
18. The wooden spoon trophy will be awarded to the member having the lowest year end average.
19. All members are expected to have respect at all times for the grounds we shoot on and do their utmost to leave gates etc; as found, avoid damage to trees and fences or make good if possible. It must be remembered that the European school site is a sports field during the week and arrows left accidentally on the field could prejudice our use of the pitches.
20. CHLS has exclusive use of the European school playing fields on Sunday mornings, however, not on other days, ie where a Sunday shoot is held on the following Monday on a bank holiday, or on the New Years day fun shoot, where it is a case of pot luck, although being unable to use the grounds would be unlikely on past record. However, if under these circumstances it is found that a school event is taking place, the shoot should adjourn to the lock site. Wednesday evenings in the summer are accepted as being for use of CHLS , and a more secure arrangement is anticipated from 2011. Similarly, the lock site being agricultural land with cattle grazing at times should be respected as such and no shooting should take place if cattle are in the field constituting the shooting ground.
21. There is no upper limit or cap on membership, but the committee will monitor club numbers and reserve the right to impose a limit should this become necessary.
22.The rules of the club regarding shooting safety will be in line with those of mainstream archery associations.
23. An incident book will be maintained at all club shoots by the shoot Captain.
24. A risk assessment will be maintained for all shoots.
25. An emergency procedure plan will be maintained for the event of juniors going missing.
26. A first aid kit will be available at all shooting events, with a member trained in first aid present. Qualified first aiders` names should be recorded so as to have cover at each shoot.
THESE RULES OF THE CLUB SUPERCEDE ALL PREVIOUS VERSIONS.
Amendment to rule 3 (10/06/11)
“For competitions only, in the event of foul weather, there will be a vote of all members present on site on the morning of the competition to proceed with the competition or postpone it to the following Sunday.
In the event that the majority vote is to proceed, the minimum number of qualifying participants will be three, one of whom will be the shoot captain or a nominated deputy. If any member abandons the event, he/she will be a proportion of their handicap to be added to their actual score up to the point of abandonment of the competition.
If the majority vote is to postpone to the following Sunday, at the discretion of the field captain or deputy, a normal Sunday shoot can continue under the terms of rule three for non competition shoots , with a minimum of two members, one of whom must be shoot captain or appointed deputy. Normal Sunday shoot scoring/running handicaps will apply.”
This amendment will be formally approved at the next committee meeting and will be put to the club membership for approval at the next AGM.
Amendment to rule 1: A guest attending a shoot for the first time will not pay a shoot fee, but will pay a shoot fee of £5 (juniors £2.50) for any subsequesnt visits. If and upon the guest being offered membership, any shoot fees paid as a guest will be offset against the annual membership fee. (11/12/12)
Addition to rule 14:
In the event of a tie in a competition, the tying members will shoot off on two flags chosen by a committee member who is not one of the tying competitors.
11/12/12: A member who attends as a guest prior to joining the club may have those scores achieved contriute to his/her handicap when becoming a full member.
12/03/13: Rule 1 - a member having paid no subs, nor attended as a PAYG member for more than 12 months, will cease to be a club member, but may re apply for membership at a later date under his/her original membership arrangement.
05/08/14: Rule 13 - an arrow broken by the scorer in the execution of his duties will not hold him liable to payment in compensation to the arrow owner.
Amendment to rule 7, 03/11/2015. Members practicing before the start of a shoot will all shoot together to the same flag and will ensure that a minimum 50 yard backdrop exists behind each target flag.
Amendment to rule 14. A member must have been awarded a running handicap before qualifying for a trophy handicap.